Job vacancy Receptionist

Handles incoming and outgoing phone calls and provides clerical support to the Directors.

•Creates a welcoming environment by greeting guests, answering phone calls, directing visitors, and taking messages for employees
•Takes customer complaints or issues and pass them on to the appropriate parties
•Creates and distributes company memos through email, letters, or telephone calls
•Schedules and maintains the calendar of company executives
•Coordinates the booking and setting up of meeting rooms
•Organizes and files company documents either electronically or with a paper filing system
•Provides support for teams when necessary

•Experience using PBX phone system
•Time management skills to be able to prioritize activities, especially when there is a high volume of tasks
•Attention to detail to ensure that all company memos are free of any errors
•Positive attitude for greeting customers and clients in a friendly and warm manner upon arrival to the office or through the phone