Job vacancy Administrative Secretary

A secretary provides both clerical and administrative support to professionals (head of marketing department/marketing manager) either as part of a team or individually. The role plays a vital part in the administration and smooth-running of marketing department.

1. Using a variety of software packages, such as Microsoft Word, Outlook, Powerpoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;
2. Attending meetings, taking minutes and keeping notes.
3. Liaising with staff in other departments and with external contacts;
4. Ordering and maintaining stationery and equipment;
5. Sorting and distributing incoming post and organising and sending outgoing post
6. Organising and storing paperwork, documents and computer-based information
7. Photocopying and printing various documents, sometimes on behalf of other colleagues
8. Drafting letters and other documents, such as PowerPoint presentations
9. Answering the phone and answering queries
10. Managing diaries and making appointments
11. Preparing and distributing papers and documents for meetings.
12. Attending to HACCP monthly meeting
13. Handling, logging, reporting complaints and dissatisfaction from customers and replying with a feedback to customers as per HACCP requirements
14. Preparing price calculation and submission of all government bids and other company bids & follow up until award of tenders.
15. Performing any other cognate duties including sales invoicing and replacing telephone operator as may be assigned by Management.